Booking a meeting room for a visit

When your visitor's meeting needs a meeting room, you can handle both in one calendar invitation. You book the room and invite the visitor at the same time, and the visit is added to Systam Visit automatically.

Book a room and invite your visitor

1. Create a new event in Outlook or Google Calendar as usual.
2. Add your visitor's email address as a participant.
3. Add the visit to Systam Visit. In Outlook, click Invites by Systam and select the workspace and visit type. You can also add your company's invite address as a participant, for example invite@systam.io.
4. Choose an available meeting room the same way you normally book rooms in your calendar.
5. Fill in the time and subject, and send the invitation.

Your visitor receives a pre-arrival message before the visit, and the room booking shows up on the room's Systam Rooms display.

Read more

• Inviting guests using the Invites by Systam Outlook add-in
• Inviting visitor beforehand
• Booking a meeting room with Systam Rooms

That's all it takes. Room booked, visitor invited, all in one go.