Booking a meeting room with Systam Rooms

You can book a meeting room with Systam Rooms in two ways: from your calendar or directly from the meeting room display.

Book from your calendar

1. Create a new event in Outlook or Google Calendar as usual.
2. Choose an available meeting room from the room list.
3. Add participants and send the invitation.

The booking appears on the room's meeting room display automatically.

Book from the meeting room display

1. Tap New booking on the meeting room display.
2. Choose your booking time. You can use a quick option such as 15, 30, or 60 minutes, or pick your own time from the calendar.
3. If booking subjects are enabled, you can give your booking a name, for example Sales interview. Otherwise, the booking will be shown as Booking from device.
4. Confirm the booking.

Admins can enable booking subjects in Systam Studio. See Allow adding a subject for bookings made from a meeting room display.

Confirm or end your booking

Your organization may require bookings to be confirmed on arrival. In that case, tap Confirm booking on the display when your meeting starts. If the booking isn't confirmed in time, the room is freed for others.

If your meeting ends early, tap End booking so others can use the room.

That's it! Your room is booked and ready for your meeting.