Inviting visitors in advance

When you invite a visitor in advance, they get a pre-arrival message with the visit details and your organization's arrival instructions. Signing in at the lobby is then quick.

There are three ways to invite a visitor. Pick the one that suits you best.

1. In Systam Studio

Create the visit directly in Studio at app.systam.io. This works well when you want to add more details to the visit.

• Plan a visit in Systam Studio
• Planning a multi-day visit
• Booking a meeting room for a visit

2. With the Outlook add-in

If your organization uses the Invites by Systam add-in, you can invite a visitor from Outlook when you create a meeting.

• Inviting guests using the Invites by Systam Outlook add-in

3. With a calendar invite

You can also invite a visitor with a regular calendar invite from your own email:

1. Create a meeting in your calendar for the time of the visit.
2. Add the visitor's email address and the invitation address invite@systam.io as attendees. If your organization has its own invitation address, use that one. Your admin knows which one is in use.
3. Send the invite. The visit is created in Systam Studio automatically.

If something doesn't work

• Your calendar invite didn't create a visit
• Your visitor didn't receive the pre-arrival message

Now your visitor knows where to go before they even arrive.