Importing spaces and devices in bulk to Systam Rooms

You can create multiple spaces and devices at once by uploading an Excel file in Studio. This is the fastest way to set up Systam Rooms when you have several meeting rooms to add.

Before you start

• You need administrator rights to the workspace.
• The calendar resources must already exist in your calendar provider (for example, Microsoft 365 or Google Workspace).
• The calendar provider must be connected in Studio under Rooms → Calendar providers.

Open the import view

1. Open Studio and select the workspace where you want to add the spaces.
2. Go to Rooms → Spaces.
3. Click Import Spaces & Devices.

Select workspace and calendar provider

1. Check that the Workspace field shows the right workspace.
2. Choose the Calendar provider from the dropdown.

Download and fill the template

1. Click Download template to get the example Excel file.
2. Open the file in Excel and fill one row per space. Use the columns described below.

Excel columns

Upload the file

1. Return to the Import Spaces & Devices view in Studio.
2. Click the upload area or drag and drop your .xlsx file into it.
3. Click Import Spaces & Devices to complete the import.

Preview and validation

Before the import starts, you will see all rows in the preview table. The system automatically validates the data. At the top of the page, you can see a summary of errors, warnings, and duplicates. You can still update your Excel file and upload it again at this stage.

• Error (red) – Missing required information, invalid formatting, or duplicate data. The row will be skipped during import.
• Warning (yellow) – For example, a missing device name. The row can still be imported, but the space name will be copied as the device name.
• Duplicates – Highlighted with a red background.

After the import

The import progress is displayed with a progress bar. You can also see a summary at the top of the page.

• Created – New spaces and devices added successfully
• Failed – Import failed
• Skipped – Skipped because of missing information

You will also see an information section showing where to find the newly imported devices.

That's it! Your spaces and devices are ready in Systam Rooms.