Adding users and managing user rights

In Systam Pass, you can add new users, update user information, and manage access rights. As an admin, you can select an access level that matches each user's responsibilities.

Adding a new user

1. Log in to Systam Pass and open Users from the left-hand menu.
2. Select Add new user in the upper-right corner.
3. Enter the user's information. Required fields are marked with an asterisk (*).
4. Choose the appropriate access level under User level.
5. Select which contents the user can access.
6. If needed, set an account expiration date under Account expires. Select Never if the account should not expire.
7. Save the new user.

Choosing a user access level

The access level determines which Systam Pass features a user can access. Select the appropriate level from the User level dropdown menu.

Five access levels are available:

1. User level 1, browsing of inductions – allows users to view inductions.
2. User level 2, browsing and approving of inductions – allows users to view and approve inductions.
3. User level 3, content editing – allows users to edit content.
4. User level 4, content editing, browsing of inductions – allows users to edit content and view inductions.
5. Administrator, all user rights – gives the user full access to all features.

Note: Choose an access level based on the user's responsibilities. Administrator access grants all available rights.

Editing user information and access rights

1. Open Users from the left-hand menu.
2. Find the user in the list. You can also use the Search field.
3. Select Modify next to the user.
4. Update the necessary information:
   • Username – the user's username.
   • Name – the user's full name.
   • Email – email address.
   • Company – company name.
   • Phone – phone number.
   • Account expires – account expiration date.
5. To change the user's rights, open the User level dropdown menu and select the appropriate access level.
6. Select Save changes to save your updates.

Viewing current user permissions

1. Open Users.
2. Select a username to open the user's details.
3. Find the Current permissions section.
4. Review the user's current permissions.

Permissions are grouped into the following categories:

• Content – viewing, creating, editing, and deleting content, including folder management.
• Per-content inductions – viewing, approving, and deleting inductions, and exporting induction data.
• Inductions (main menu) – viewing, creating, editing, deleting, and importing users, as well as sending invitations.
• Statistics – viewing statistics.

Note: The Current permissions section displays the user's existing rights. You can change their access level from the user editing page.